Phone: (859)255-7020
Fax: (859)255-7360
Toll Free: (888)271-1260

Record Retention
Below are suggested retention guidelines for payroll records:

Payroll Records
6 yrs.
Payroll Input / Time sheets
4 yrs.
Quarterly Payroll Reports
6 yrs.
Year to Date Payroll Reports
6 yrs.
Payroll Tax Returns
4 yrs. to Identify
W-2 & W-3 Forms
4 yrs.
1099 Forms
4 yrs.
I-9 Forms
Min. 3 yrs. 1 yr. from termination
W-4 Active Employee
Untill Termination
W-4 Terminated Employee
4 yrs. after terminatiion
Applications (non-hire)
1 yr.
Worker's Comp Accident Claims
11 yrs.
Garnishments
6 yrs.
Time-Off Reports
6 yrs.
Work Certification (minor records)
3 yrs. after termination
Attendance Records
4 yrs.
ERISA Records
Indefinately
Section 125 Plan Reports
6 y rs.
Cobra Records
3 yrs.



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